How to Fix Excel Formula Not Calculating, Wokring, or Updating [8 Easy Solutions 2025]

Part 1. Why Is My Formula Not Working in Excel? [Common Reasons & Symptoms]

Below are the three most common formula-related issues people encounter in Excel. Each problem comes with specific symptoms and technical causes, often affecting functions like SUM, AVERAGE, IF, COUNTIF, DATE, HYPERLINK, DATEDIF, VLOOKUP, FILTER, SEQUENCE, SORT, and more.

1. Formula not calculating in Excel, just showing formula

This issue usually appears when Excel refuses to perform calculations and instead displays the formula itself. It often happens when users copy formulas from other sheets or import data from external sources. The behavior is frustrating because even simple functions like SUM or COUNT fail to compute.

ℹ️ Symptoms:

• Excel shows the formula instead of the result, for example: typing =SUM(A1:A5) displays =SUM(A1:A5)

☞ Possible Reasons:

• Cell format is set to Text
• “Show Formulas” mode is turned on
• Calculation mode is set to Manual
• A space or apostrophe precedes the equal sign
• Data imported from the web or PDF retains incompatible formatting

2. Formulas not working in Excel

Sometimes formulas run, but the result is incorrect, missing, or returns an error. This often occurs when Excel misreads the formula structure or when the underlying data doesn’t match what the formula expects. Functions like VLOOKUP, IF, SEQUENCE, HYPERLINK, DATE, and SUBTOTAL are frequent victims.

ℹ️ Symptoms:

Excel returns #VALUE!, #NAME?, #REF!, or blank results

☞ Possible Reasons:

• Wrong formula structure or missing parentheses
• Unrecognized function names
• Mis-typed separators (, vs ;)
• Extra spaces or hidden characters
• Referenced cells contain invalid or incompatible values

3. Excel formulas not updating automatically

This issue appears when formulas calculate correctly at first but fail to refresh after data changes. You might notice totals, averages, or lookup results staying frozen even when inputs change. It occurs across simple functions like SUM, or advanced ones like FILTER or SORT.

ℹ️ Symptoms:

Totals and results remain outdated, or dependent formulas fail to refresh

☞ Possible Reasons:

• Excel set to Manual Calculation Mode
• Referenced workbooks are closed
• Circular references are blocking the calculation
• Corrupted sheet or file
• External links broken

Part 2. How to Fix Excel Formulas Not Calculating, Working, and Updating

Below are the most reliable solutions. Each one includes a short explanation of how the fix works, followed by steps.

1. Set Excel Calculation Options to Automatic

Excel sometimes switches to Manual calculation mode, especially when opening older or large spreadsheets. In this mode, formulas like SUM, array, COUNTIF, and VLOOKUP functions not working and won’t update automatically.

Switching back to Automatic ensures all formulas recalculate whenever data changes, restoring real-time results across your workbook.

• Go to the "Formulas” tab > “Calculation” group in the top bar and click “Calculation Options” to fix Excel not calculating or updating formulas.

• Select “Automatic” and now all your formulas in Excel must start automatically updating the values.

  

2. Turn Off "Show Formulas" in Excel

When “Show Formulas” is enabled, Excel displays the raw formula text instead of the calculated results. This can make it seem like your formulas aren’t working. Disabling this option immediately restores the standard view and allows Excel to display formula results normally.

• Go to the "Formulas” tab > Formula Auditing group, and click the "Show Formulas” option.

• Ensure it’s toggled off. If it is turned on, you need to turn it off for this method to work.

  

3. Change Cell Format to "General" or "Number"

Formulas can fail if the cells they reference are formatted as Text, preventing Excel from interpreting them as calculations. Changing the cell format to General or Number allows Excel to process the formula correctly. This simple fix often resolves formula errors caused by imported data or copied content.

• Select the affected cells and open the “Number Format” menu in the “Home” tab if Excel is not calculating formulas, only showing as text.

• Choose “General” or “Number” as your desired format and re-enter your formula.

  

4. Use an Apostrophe (') or Ctrl+F2/F2+Enter to Force Calculate Formulas

Invisible characters, extra apostrophes, or residual formatting from other programs can block formula execution. Forcing Excel to recalculate by pressing F2 + Enter or removing extra symbols refreshes the cell and activates formulas. This method is quick and effective for small data calculation issues.

• Method A: Press “Ctrl + F2” or “F2 + Enter” to force Excel to calculate formulas.

• Method B: Add an apostrophe (’) before the formula > delete it > press Enter.

  

5. Reopen the Excel Workbook and Copy Content to a New Sheet as Text

Sometimes a workbook itself is overloaded with formatting or partially corrupted, which can prevent formulas from updating. Copying all content into a new, clean sheet and re-entering formulas forces Excel to rebuild its references and restores proper calculation functionality, especially for large or complex spreadsheets.

• Open your Excel Workbook and press "Ctrl+A" to select all contents and then press "Ctrl + C" to copy it.

• Now, open a new sheet and press "Ctrl + P" to paste everything, or right-click a cell and select "Paste".

You may encounter some issues while pasting the workbook content. But don’t fret, here is how to fix Microsoft Excel cannot paste the data error.

6. Check and Open Other Related Closed Workbooks (to enable calculation)

Formulas that reference external workbooks can fail to update if those files are closed, especially for formulas like VLOOKUP, XLOOKUP, or SUMIF. Excel cannot access data in closed workbooks, causing errors in calculations and even show the error message: “Excel found a problem with one or more formula references in this worksheet”. Opening the linked files ensures that formulas refresh properly and all dependent calculations are accurate.

• Open your main workbook (the one with formulas not calculating).

• Go to “Data” tab > Queries & Connections group > click “Edit Links” (In older Excel versions it’s just called “Edit Links”).

• A dialog box will pop up showing every external workbook your file links to. Check your Workbook to see if you are using any referenced Workbooks in the current one, where the formula does not updating or working in Excel.

• Click the “Open Source” button one by one.

  

7. Fix Corrupted Excel Files (that are causing the formula not to work)

Corrupted Excel files often break formulas, links, and recalculation rules. Repairing the file restores the structure so formulas can operate normally. 4DDiG File Repair is designed to repair corrupted, damaged, or unreadable Excel files while preserving your data.

It works on .XLS and .XLSX files, fixes formula logic corruption, rebuilds internal data structures, and restores inaccessible sheets.

• Repairs unreadable, broken, or corrupted Excel files
• Restores lost formulas and formatting
• Fixes invalid links or broken structures
• Supports batch repair
• High repair success rate

• Download and install the 4DDiG File Repair Software, open it on your computer, click "File Repair", then click "Add Files" to select your bad Excel files.

  FREE DOWNLOAD

  Secure Download

  FREE DOWNLOAD

  Secure Download

  BUY NOW BUY NOW
  

• Click the "Repair All" button to repair these files, or you can click the “Repair” button against each file to repair it individually.

  

• When the repair is finished, click "Preview" to see the results.

  

• Tap on the "Save" button to save the file. You may also click “Save All” to save all files at once if you are doing a batch repair.

  

8. Inspect Document and Clean Issues (Operate with Caution)

Hidden elements like metadata, invisible links, or leftover formatting can interfere with formulas. Excel’s Document Inspector identifies and removes these problematic components. Using this tool carefully can eliminate issues preventing formulas from updating while preserving the main content of your workbook.

• Open the Excel Workbook and go to "File", then choose "Info", click "Check for Issues", and click "Inspect Document” when formulas are not working in Excel.

  

• Now, Excel will review the document, and you can remove the problematic components, then press “Ctrl + S” to save the cleaned file.

Part 3. Prevention Tips to Avoid Excel Formulas Not Working/Updating/Calculating Errors

If you faced Excel formulas not auto-updating, follow these prevention tips to stay away from such issues:

• Keep Excel set to Automatic Calculation Mode
• Avoid using merged cells in formula-heavy sheets
• Remove unnecessary formatting and external links
• Keep all linked workbooks in accessible locations
• Use consistent data types (dates, numbers, text)
• Regularly save backup versions
• Avoid overly nested formulas that strain memory
• Periodically repair or optimize heavy spreadsheets

FAQ about Excel Formula Errors

Set calculation mode to Automatic and press F9 for a full sheet refresh.

Press Shift + F9 for a single-sheet recalculation or Ctrl + Alt + F9 for all workbooks.

Check for text formatting, broken links, or “Show Formulas” mode.

Repair corrupted files, reset cell formats, or rebuild formulas in a clean workbook.

Conclusion

When you have to deal with Excel formulas not calculating, working, or updating, it could be because of formatting issues, calculation settings, or even file corruption. With the fixes above, you can quickly restore normal Excel behavior and prevent this problem in the future.

If your workbook is damaged or formulas keep breaking, using 4DDiG File Repair offers a reliable way to restore corrupted Excel files and recover your data safely.