How to Repair Corrupted Excel File? 2024 Guide

Struggling to repair corrupted Excel files? Our comprehensive guide presents various effective methods to tackle this issue. Get your valuable data back with ease using 4DDiG File Repair.

5 mins read

Updated on 2024-04-02 09:33:39 to Corrupted File Repair

Have you ever encountered a frustrating situation where you eagerly tried to open a critical Excel file, only to be met with the disheartening message, "The file is corrupted and cannot be opened"?

Data corruption can be a nightmare for anyone relying on Microsoft Excel for work or personal projects. But worry not! In this comprehensive guide, we will show you step-by-step solutions and practical techniques to repair corrupted Excel files and quickly salvage your data.

Let's get started and ensure you regain access to your vital spreadsheets.

Part 1. Why Do Excel Files Get Corrupted?

Excel files can get corrupted due to various reasons. Here are the common causes behind Excel file corruption that you should be aware of.

  • Unexpected power outage: Abrupt power disruptions during the file-saving process or while working on the Excel file can lead to data loss and file corruption.
  • Virus or malware attacks: Malicious software can infect Excel files and either corrupt them or alter their content, leading to data loss or inaccessibility.
  • Hardware failure: Issues with the hard drive, RAM, or other computer's components can result in data corruption and cause Excel files to become inaccessible.
  • Hard drive's bad sectors: Physical damage to the hard drive can cause errors when reading or writing data, including Excel files.
  • Software or system errors: Unexpected crashes or errors in Excel or the operating system can lead to file corruption.

Part 2. How to Fix Corrupted Excel File?

Restoring your valuable data from a corrupted Excel file is a pressing concern, but fret not, as there are effective solutions at your disposal. Let's now delve into the steps on how to repair a corrupted Excel file.

Method 1. Repair Corrupted Excel Files with Excel's Auto-Repair Feature

When faced with the error message stating "Excel file is corrupted and cannot be opened," there's no need to panic. Microsoft Excel offers a built-in Auto-Repair feature that can automatically attempt to repair corrupted Excel files. To utilize this feature, follow these steps:

  • Open Microsoft Excel and go to "File" tab in the top-left corner.
  • Click "Open" and navigate to the location of the corrupted Excel file you want to repair.
  • Before opening the file, click the small arrow next to the "Open" button and select "Open and Repair."

    open and repair corrupted excel file
  • Now go for the Repair option, and Excel will attempt to repair any corruption it detects and recover as much of the workbook data as possible.

    open and repair corrupted excel file

    If the Repair attempt proves unsuccessful, click "Extract Data" to extract the values and formulas from your corrupted workbook.

    extract data from corrupted excel file

Method 2. Repair Corrupted Excel Files Online Free

When the built-in repair options fall short, you can consider turning to the 4DDiG Free Online Document Repair tool for a reliable solution. Specifically designed to repair various corrupted document formats, including including Excel workbooks, this web-based tool can effortlessly recover your valuable data with ease.

Here's how to repair Excel file online free using 4DDiG File Repair online version:

  • Open your web browser and navigate to the online Excel File Repair tool.
  • Click on the "Upload Document" button and select the corrupted Excel file you wish to repair.

    repair corrupted excel file online
  • Once the Excel file is uploaded successfully, the tool will automatically start the repair process.
  • Upon completion, a download button will appear, indicating that your Excel file is repaired. Click it to download the repaired file onto your computer.

Method 3. Repair Corrupted Excel Files with Dedicate File Repair Tool

When faced with stubborn Excel file corruption, seeking the expertise of a professional Excel File Repair Tool like: 4DDiG File Repair is the ideal solution. This specialized tool is designed to handle even the most challenging Excel file corruptions with ease and efficiency. Let's explore the powerful features it offers:

Third-party Excel repair tools can be a viable alternative. Research reputable software solutions, as some tools excel at recovering data from severely corrupted Excel files. Carefully evaluate user reviews and select a reliable tool to optimize your chances of successful recovery.

  • Support various file formats, including documents, photos, videos, and audio files.
  • Utilize advanced algorithms for successful file repair.
  • User-friendly interface for easy use, even for non-technical users.
  • Batch processing for repairing multiple files at once.
  • Preview repaired files before saving.

Here's how to repair corrupted Excel files with 4DDiG File Repair:

  • Download and install the 4DDiG File Repair tool on your computer. Once installed, launch it.

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  • On the main interface, go to the File Repair tab and click the Add File button to choose the corrupted files you need to repair.

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  • Click on the "Start Repair" button to initiate the repair process. The tool will scan and analyze each corrupted Excel file to determine the extent of the damage.

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  • Once the process is complete, preview and select the repaired Excel files. Click the "Export Selected" button to save them to your system.

    how to repair corrupted excel file using 4ddig file repair-3

After the repaired Excel files are exported, you should be able to access and open them without any issue.

Method 4. Recover Corrupted Excel File Using Excel’s AutoRecover

Excel has a built-in AutoRecover feature that automatically saves backup copies of your workbooks at regular intervals. This feature proves to be a lifesaver in situations where Excel files get corrupted due to unexpected crashes or system failures.

To utilize Excel's AutoRecover feature to recover corrupted Excel File, follow these simple steps:

  • Launch Microsoft Excel and create a blank workbook. Navigate to the "File" tab in the interface's top-left corner and click Options.

    recover corrupted excel file using excel autorecover-1
  • In the Excel Options dialog box, click the Save tab, make sure the ‘AutoRecover file location’ option is checked and then copy the location address where the auto-recovered files have been saved.

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  • To get back to your auto-saved file, press Win + E to open the File Explorer window, paste the copied AutoRecover file location into the address bar and hit Enter.
  • You will reach the location where your Excel files are saved and have your hands on the backup of the corrupted file.

Best Practices to Prevent Excel File Corruption

By going through the methods to repair corrupted Excel files, you must wonder how to protect your office file to prevent file corruption. Worry not; here are some valuable tips for you.

  • Regularly Back Up Your Excel Files: Make it a habit to save copies of your essential Excel spreadsheets to a separate location, such as an external hard drive or cloud storage. This way, you'll have a backup if your original file becomes corrupted or accidentally deleted.
  • Keep Your Antivirus Software Up-to-Date: Ensure your computer's antivirus software is constantly updated. This helps protect your Excel files from potential viruses and malware that could cause data corruption.
  • Avoid Abrupt Shutdowns: Close Excel properly and avoid sudden system shutdowns or power outages whenever possible. Shutting down the program correctly reduces the risk of file corruption during the saving process.
  • Be Cautious with Macros: Macros can be useful for automating tasks but can pose a security risk. Only enable macros from trusted sources to prevent potential Excel file corruption due to malicious code.
  • Regularly Update Microsoft Excel: Keep your Microsoft Excel software up-to-date with the latest patches and updates. Software updates often include bug fixes and improvements that can enhance the program's stability and reduce the likelihood of file corruption.

Final Thoughts

So that's how you can successfully repair corrupted Excel files on your computer. All the methods given above have been thoroughly tested and proven to work effectively. If you require a comprehensive solution for handling large amounts of corrupted Excel files, we highly recommend using 4DDiG File Repair for optimal results.

William Bollson (senior editor)

William Bollson, the editor-in-chief of 4DDiG, devotes to providing the best solutions for Windows and Mac related issues, including data recovery, repair, error fixes.

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