How to Repair and Recover Corrupted or Damaged Excel File on Mac?

Struggling with a corrupted or damaged Excel file while editing on Mac? Learn how to repair and recover corrupted Excel files on Mac with the help of 4DDiG File Repair.

5 mins read

Updated on 2024-02-29 14:25:48 to Office Recovery

Excel cannot open the file Mac

“I've been working on files on my MacBook desktop, and suddenly, I can't access any of them. They all have a '~$' in front of their names and won't open. When I try to open them, I receive this alert: 'Excel cannot open the file because the file format or file extension is not valid.' Has anyone experienced this before? Any help is much appreciated, weeks worth of work and can seem to get them to open or recover these files"

——From Reddit

Facing a damaged and corrupted excel file is a real pain, if you need to access the data urgently. In this article, we'll explore why Excel file corrupted and cannot be opened Mac and provide quick and effective ways to repair and recover Excel files on Mac devices. These techniques will be invaluable for anyone seeking to restore their Excel data.

repair and recover corrupted damaged excel on mac

Part 1: Why Excel Files Get Corrupted on Mac?

When you try to open an Excel file, it gives you error messages, or the data stored in the file becomes inaccessible. It means that the file has become corrupted or damaged. The MS Excel Software is very sensitive and vulnerable. There are numerous reasons why the software malfunctions and the file produced through it could get damaged.

  • Software Conflicts: Conflicts between Excel and other software can corrupt Excel files.
  • Power Outages: Unexpect power failures or interruptions during Excel use can lead to corruption.
  • Hardware Problems: Mac hardware issues may cause Excel file corruption.
  • Add-In Compatibility: Incompatible Excel add-ins can corrupt Excel files.
  • Malware Infections: Malware can infect and damage Excel files.
  • Disk Issues: Disk problems like bad sectors can corrupt files.
  • File Format Errors: Errors in file formats can lead to corruption.

Part 2: How to Repair Corrupted Excel on Mac?

Below we've listed several ways to repair a corrupted Excel file on Mac. You can simply pick the optimal Mac Excel repair solution to quickly regain access to your valuable data and files.

Fix 1: Utilize Excel's Built-in Open and Repair Feature

Microsoft Excel offers a valuable built-in feature designed to tackle minor corruption issues within Excel files. This feature can often work wonders in repairing your damaged files and helping you accessing your data.

Here's how to utilize this feature to open and repair Excel Mac:

  • Launch Microsoft Excel and select the open option from the File menu.
  • Select the corrupted Excel workbook.
  • Instead of directly opening the file, choose the "Open and Repair" option from the dropdown list.
  • There will be a popup window; select the Repair button to proceed.

    repair corrupted excel with repair tool

Excel will attempt to fix any issues with the file during the opening process.

Fix 2: Repair Excel on Mac via 4DDiG File Repair (Editor's Choice)

Should Excel's native repair feature fall short of expectations, consider turning to a third-party solution such as 4DDiG File Repair. It stands as a highly recommended choice for Excel file repair on Mac for the following reasons.

  • Effortlessly repairs inaccessiable, damaged or corrupted Excel files at every level.
  • Recovers tables, charts, formulas, and more for corrupted Excel workbooks.
  • Supports multiple Excel formats, inclusing .xlsx, .xlsm, and more.
  • Compatible with Excel 2019, 2016, 2013, and earlier versions.
  • Fixes multiple corrupted Excel files simultaneously.
  • Providess preview for users to confirm repaired file contents before saving.

Here's how to use 4DDiG File Repair to fix corrupted excel file Mac:

  • Begin by downloading and installing the 4DDiG File Repair software on your Mac.

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  • Open the installed 4DDiG File Repair program. Click on "Add File(s)" to select the corrupted Excel file that you want to repair.

    repair corrupted excel file mac using 4ddig file repair-1
  • After adding the file, click on the 'Start Repair' button and the program will begain analyzing and repairing your file.

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  • Once the repair is complete, preview the repaired file within the software.

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  • Click on the "export" button next to the repaired Excel file to save it to your desired location on your Mac.

    repair corrupted excel file mac using 4ddig file repair-4

Fix 3: Save It as a Web Page(.htm) on Mac

If the excel file is not opening in a readable format on opening, consider saving the it as a web page(.htm) and subsequently reopening it. Following is the short procedure of saving excel files in HTML pages format.

  • Open the corrupt Excel file.
  • Click on Save As from the File menu. Choose the Web Page(.htm) from the Save as, and then type and click on the Save button.
  • Right-click on the saved Excel file and then open it with Microsoft Excel.

    repair corrupted excel by saving as webpage

Fix 4: Save the Excel File as XML Spreadsheet

An alternative method to address a corrupted Excel file is by saving it as an XML Spreadsheet. This approach can be particularly useful and help recover the data when traditional repair methods fail to resolve the corruption issue. Here's a step-by-step guide on how to save Excel file as an XML Spreadsheet:

  • Open the corrupt Excel file and click on the Save as option from the File menu.
  • Select the XML Spreadsheet file type from Save as Type menu and click on the Save button.
  • Once the file is saved, right-click on the saved file and open it with Microsoft Excel.
  • The Excel file will automatically repair with this option.

    repair corrupted by saving as spreadsheet

Part 3: How to Recover Corrupted Excel File on Mac?

Apart from repairing, you can also explore ways to recover corrupted Excel files. Here are two effective recovery methods available to salvage your important data.

Way 1: Recover Corrrupted Excel File with Time Machine

Time Machine is a potent united backup tool. It is built on all Apple and Mac devices. If you have already made a backup file, you can use the Time Machine when your file is corrupt.

If your excel file is deleted or corrupted and not accessible in your system trash bin, the Time Machine is one of the best ways to find and repair data files.

  • Enter Time Machine from the menu bar.
  • Locate your backup file and its location on the Time Machine drive.
  • Once you locate the file, look for the latest version of the backup and see if the version is the last one before your file got corrupted.
  • To preview the file, double-click on it and confirm which file you want to repair or recover.
  • Once you select the file and click on Restore, this will repair the corrupted file.

    recover corrupted excel with time machine

Way 2: Retrieve/Recover Corrupted Excel on Mac with 4DDiG Mac Data Recovery

4DDIG Mac Data Recovery is a pattern to explain how to recover corrupt and damaged Excel files on Mac and Mac-based drives. It is a specialist yet simple recovery tool compatible with all Mac devices and Microsoft versions. It can recover almost any file, including photos, videos, documents, audio files and more, on your Mac hard drive or external disks.

  • Select a Location

    Download and install 4DDiG Mac on your Mac device. Open the recovery tool and select a location like your hard drive to start Mac data recovery. Then click the Scan button to start looking up all corrupt/damaged files.

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    recover corrupted excel file on mac using 4ddig mac-1
    Note:

    Disable SIP first to access Mac files. In case you want to recover data from the macOS High Sierra and later system.

  • Scan and Preview

    The software will take a little time to scan all corrupt and damaged Excel files. Once the scanning is done, the software will generate results in the form of a list; click on the specific file to preview more details.

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  • Recover Mac Files

    Finally, click the Recover button and select a location to save the files. If you want to prevent your files from permanent data loss, keep them in a place other than the partition where the files got corrupted.

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Part 4: Tips to Prevent MS Excel Files on Mac from Corruption

Mac users and users of other devices should take necessary safety precautions to prevent the excel file from corruption. The recovery tools are very effective, but why we should lose precious data in the first place.

Proactive Stratagems to Prevent Excel File Corruption

Following are some pointers you need to follow for the best of your Mac device and Excel data.

  • Once you identify that the file is giving you an error message while opening, you should not attempt to open it repeatedly, hoping that it will fix on its own.
  • Do not press any button once the workbook becomes unresponsive while working on the excel workbook.
  • Make sure you have all the compatible, related and up to date versions of MS Office. The variance of versions may cause an excel file to go corrupt.
  • The standard error messages you may see as an indication of corrupt excel files are: a)Excel found unreadable content in; b)Found a problem with some content in; c)Excel cannot open the file;d)Can't find a project or library; d)Microsoft Excel is restarting.

Tips to avoid corruption in the Excel file on Mac device:

  • While editing the excel files, ensure that the version is up to date and compatible with evading data corruption.
  • Do not keep the application open abandoned; you need to close it soon after finishing your work.
  • Make your Mac device safe by installing the best antivirus software to discover the attack of undesired virus and malware.
  • Limit the number of users when giving access to the excel file for editing at the same time to avoid unforeseen corruption.
  • Shutting down your Mac device properly is mandatory.
  • Download and install the most reliable repair tool to excel in your system to recover the lost data instantly.
  • Enter limited data in the excel sheet to avoid file corruption.
  • If you have to handle excessive data, then split it into smaller ones for sounder excel sheet administration.

Conclusion:

When faced with a corrupted Excel file on your Mac, it's essential to have a variety of solutions at your disposal. While Excel's built-in repair features can work for minor issues, saving files in alternative formats offers another avenue of recovery. We've also introduced two powerful tools - 4DDiG File Repair and 4DDIG Mac Data Recovery, with the former being our top recommendation. Its user-friendly interface and robust capabilities make repairing Excel files on Mac a breeze. With these solutions, you can confidently repair and recover corrupted or damaged Excel files and regain access to your data in no time.

William Bollson (senior editor)

William Bollson, the editor-in-chief of 4DDiG, devotes to providing the best solutions for Windows and Mac related issues, including data recovery, repair, error fixes.

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